A dedicated board portal acts as a central hub for board members to update and remind members of documents, agendas and other data. It streamlines all processes and ensures that governance standards are adhered to. The most effective solutions are designed with an emphasis on the user experience and can support users of all levels of comfort with technology. They also protect against the cyberthreats that affect non-profit organizations by providing granular permissions management and robust security features such as encryption and secure app hosting.
It can be difficult for boards to keep up with the changes in documents if they rely on email or file-sharing services. With dedicated software for boards users can access the latest version of files on any device at any moment – and even set an continuously updated link to share with the stakeholders. This keeps everyone informed and helps staff save time making plans for meetings.
A great solution will not only store and distribute board materials, meeting notes and other information, but also make it easy for directors, either online or offline working on documents by using real-time tools, such as page synchronisation tools, laser pointer and private annotations. Boards can examine action items and vote on decisions with an integrated dashboard.
A good solution offers a top-quality unified videoconferencing platform that integrates with the board portal and lets users work together in real time without switching between different applications. It should also provide an array of support services to help users make the most of the software and prevent costly mistakes. It should also offer an array of data storage locations to ensure compliance with local laws, as well as the ability to quickly and easily export data in the format that is used by auditors.
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